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Paper 21st November 2002 - BESAC(02)24


Household Analysis Review Group

  • Last Meeting held at the end of May 2002 to finalise the methodology for using to produce the 2000-based household projections, which were then published in August 2002.
  • Next meeting is likely to be held in February 2003 [date yet to be arranged].
  • A letter to non-LA users of estimates and projections, enclosing a summary of the LA responses, and seeking comments, is currently being finalised, and we hope to be able to send out towards the end of the month, allowing time responses to be returned and summarised for the meeting in February
  • Once household counts from the Census become available the group will be considering how the current and 'council tax base' methods of producing household estimates compare to the counts of households from the Census. Depending on GROS timetable this may be possible it time for the Feb meeting.

Homelessness Statistics User Group

  • First meeting was held in September 2002; second meeting planned for January 2003
  • SE webpage has been set up for this Committee; membership and remit as well as papers for, and minutes from the first meeting can be found there. Note link above - not yet live but should be within the next week.
  • Publication strategy has been agreed with the Homelessness Monitoring Group. This can be found in the reference section of the above webpage (once live).
  • First statistics from the new homelessness electronic data capture system were published in September (covering Jan-March 2002) - publication can be found at this link: Next publication due for February (will cover April-June and July-Sept 2002)
  • Although information from the new edc system will be published every 6 months, snapshot information on households in temporary accommodation will be published every quarter. Next publication of this info will take place in December - giving the position at the end of June 2002.

RTB Sales Working Group (new group)

  • First meeting planned for 12 December 2002
  • Membership of the group is attached
  • In due course a webpage will be set up for this group and remit, membership, papers and minutes will be placed there. A link will be forwarded to members as soon as it goes live.

LA Forms Review Group (new group)

  • Membership of the group has been finalised - see attached.
  • First meeting of the group not likely scheduled to take place late Feb/early March
  • In due course a webpage will be set up for this group and remit, membership, papers and minutes will be placed there. A link will be forwarded to members as soon as it goes live.

Vacant and Derelict Land Survey Review Group

Neighbourhood Statistics Housing Working Group

Dwelling stock

We are planning to use Valuation lists to provide small area dwelling counts by council tax band. The Scottish Assessors have provided extracts of their systems, and we have produced interim outputs for comment . The outputs give counts of dwellings within each council tax band, and are based on the data which had complete postcodes. There were less than 1% of records with incomplete or missing postcodes, so we expect the data quality to be good.

We have distributed these interim outputs to the Assessors for comment, along with lists of the records where there were problems postcodes. These will also be distributed to local authority planning departments and the contacts who are involved in the development of the MGF2 project 'Definitive National Addressing for Scotland'

We are intending to 'clean' the records with problematic postcodes either through receiving updated data from Assessors or hiring an external contractor.

In England, data on dwelling stock by council tax band is now available on the NeSS website.

Household estimates

Council tax billing systems are a potentially valuable source of information on occupied/vacant dwellings which can be used to derive household estimates. However, the Local Government Finance Act (1992) requires regulations to be made under the Act to permit councils to provide such information. A consultation of IRRV, CoSLA and local authority Chief Executives has just been completed to consider the form of the regulations.

Currently we are visiting a number of local authorities to identify the scope of information help on the Council Tax Billing systems, and to explore the practical issues of setting up systems to receive non-personal information from these systems.

Social Landlord database

Local authority housing departments and registered social landlords have been identified as a source of rich information on social rented stock. The information includes the location of such stock, and may also provide valuable information on the characteristics and condition of the stock. Craigforth Consultants have been commissioned to explore the feasibility of setting up a Scotland wide database of social landlord stock, which should be completed by June 2003. The aim is to provide a resource to be used in a range of ways

  • Development of local housing strategies
  • Identification, monitoring and evaluation of defined spatial areas of policy concern such as SIPS, or fragile or remote areas.
  • Landlords monitoring and comparison of rent levels with similar providers
  • Analysis of local demand problems through matching of stock and turnover information

The easy availability of small area information should reduce need for other agencies to request adhoc data from social landlords, and will ultimately feed through into a streamlining of requirements for statistical information from agencies such as Communities Scotland and the Scottish Executive.

Craigforth Consultants have held initial briefing meetings with the six pilot councils. Introductory letters have been sent to all Registered Social Landlords. An ICT survey of all landlords is complete. Key findings show that most can export information in Excel-compatible format. In addition, most landlords hold postcode data in a separate, analysable field. Some problems include information on year built, central heating and acquisition route. The database proposals outlined in the attached websites have been accepted by the Advisory group, and detailed costings are being prepared.

Extension of Score Equivalent System for Local Authorities

Information on flows of households into the social rented sectors is of value in monitoring the operations of lettings policies, in the management of void stock and in identification of low demand housing types and localities. Information on new lets is currently recorded routinely by registered social landlords through the SCORE system. A pilot project is planned to run in Scotland and England (jointly with the Office of the Deputy Prime Minister), which will extract the data required for (S)CORE general needs data from housing management systems in a number of local authorities.

House Transactions

Information on housing transactions in the private sector provides an excellent base to better understand the stresses and changes in the private sector housing market as well as migration flows across Scotland.

Data on residential property transactions in Scotland from 1990 to 2000 has been made available to local authorities free of charge for use in the production of Local Housing Strategies. This data is derived from two registers (Land Register and the Register of Sasines) which are the responsibility of Registers of Scotland. This data has been enhanced with the addition of type of sale by Land Value Information Unit at Paisley University (LVIU), and geographic codes by Communities Scotland. The final data provided to local authorities includes the address and georeference of the property, the town of origin of the buyer, the purchase price, date of sale and relevant housing market context statement area.

We are hopeful that we can use this data to provide summary data on prices and transactions by March 2003.

Tenure change

Information on right to buy sales from 1980 in each local authority has been geo-referenced and will be made available to local authorities for their own use, through contacts in local authority housing departments. Summary information on sales will be released through the SNS web site. A working group will be set up to consider the issues of confidentiality around the release of such information, and should meet in November or December.

Dwelling stock flows

The project aims to provide robust information on changes to the housing stock and potential supply of housing land. We plan to commission research in a number of local authorities to map the flows of information relating to dwelling stock both into and out of the authority and between departments. Before progressing this we will await developments in a Master Address Database being funded through the Modernising Government Fund.

November 2002

Membership of RTB Sales Group

SE Statistics Duncan Gray, Celia Macintyre, Deborah Pegg, Stevan Croasdale, Craig Sclater

SE Social Research Richard Evans

SE Policy Malcolm Clerk

Communities Scotland Gillian Young, Raj Prashar, Keira Jackson, Christine Dugan

Local Authority Reps Jill Downie of South Ayrshire Council, Patricia Peat of Stirling Council

SFHA and HA reps Geri Lewis SFHA who will identify 2 HA reps after the first meeting

Academia Colin Jones of Heriot Watt

Registers of Scotland Richard Greig

Membership of LA Forms Review Group

SE Statistics Deborah Pegg, Stevan Croasdale, Rob Pollock

SE Policy Rotating Communities Scotland Christine Dugan, Ben Kerfoot

Local Authority Reps Michael Thain, Edinburgh City Council Linda Dickson, West Lothian Council

Housing Best Value Network Angela Currie, Research & Development Co-ordinator

Academia Hal Pawson, Heriot Watt