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Parent Checklist for Youth Activities

Description15 questions for parents to ask of youth organisations and clubs before allowing child(ren) to join
Official Print Publication Date
Website Publication DateOctober 01, 2002



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    These sample questions are based on things which every worthwhile youth club or group should have. If you are not satisfied that the club or group has addressed these issues, or does not have the necessary controls and procedures in place, you could contact the management committee or the named individual who is responsible for dealing with complaints. If no complaints procedure exists, or if you fail to receive satisfaction, you should pass your concerns to the national organisation to which the club is linked or advise the local council community education or community services department. You could also talk over your concerns with Parentline Scotland - the hotline for parents on issues concerning them. Tel: 0808 800 2222.


    Over half a million young people take part in Scotland's 11,000 youth organisations and clubs. These organisations play a vital role in helping children and young people develop, learn and have fun. 80,000 volunteers and 2000 paid workers provide this essential service, representing a huge investment in our young people.

    While youth organisations are constantly trying to strengthen their selection processes for recruiting leaders and improving their training provision, parents should assure themselves about standards before allowing their young people to join a club or group for organised activities ... AND MAYBE - YOU COULD VOLUNTEER TO HELP!

    The following information sets out some basic questions parents might ask about the status and credentials of the club and its leaders. Youth organisation leaders, many of whom are parents themselves, encourage and welcome this kind of parental interest.



    1. Is the youth group/club affiliated to a larger organisation like the Scouts, Guides, Boys' Brigade, Girls' Brigade, Youth Scotland, sports council or out of school network? If so, does it have good contact and a good relationship with the umbrella organisation?

    These umbrella organisations provide the group/club with access to professional support, training and advice ... not all youth groups/clubs belong to an umbrella organisation or network ... and not all umbrella organisations have control over the practices of affiliates; in either case you should ask for details about who runs the club, are they local parents/teachers; do they have any contact with other youth groups or the local council, and if so what type of contact?

    2. Can the group/club give a named contact within the local council's community education or community services department who is aware of the group's operational practices?

    Not all groups will - it should be sufficient to be satisfied in relation to either questions 1 or 2.

    3. Is the group/club subject to regulation and inspection by an outside body?

    The majority of groups and clubs will probably not fall within this category ... however, some groups such as after school clubs may require registration with the Scottish Commission for the Regulation of Care.

    4. Is there a leaflet which gives basic information about the youth group/club, its aims, leaders, nature of the activities, cost, meeting day(s) and times of meeting (start and finish) including holidays?

    5. Is it established practice that parental consent is sought for outside visits, adventure activities, etc.?

    6. Does the youth group/club have set procedures on the recruitment (e.g. vetting arrangements such as Criminal Record checks), training and management of workers/ volunteers including training on protecting children and personnel?

    These may have been established by the national organisation but local workers/volunteers should be aware of the criteria, have met the recruitment standards, have access to relevant training and have documented evidence.

    7. Are there adequate numbers of leaders/adult helpers (volunteers/paid staff) and is there a clear policy that there should be a minimum of two adult leaders/ helpers for an activity/meeting to operate safely?

    Safe practice requires that there should always be at least two adults present to ensure that no adults find themselves working alone with children. It is desirable that there are adults present of the same sex as the young people involved in the club.

    8. Are there clear procedures and guidance for staff and volunteers in respect of behaviour towards children?

    This could be in the form of a written Code of Conduct for staff and volunteers so that parents know what standards of behaviour to expect - this might cover things such as the appropriateness of physical contact with children, comforting children and accompanying children to toilets. graphic

    9. Does the club/organisation have a formal constitution setting out its aims, management and financial policy and procedures?

    Most youth groups and clubs have a management committee which meets on a regular basis with local parents among its members and an annual rotation of membership with nominations invited from parents of the young people involved in the group. This ensures a degree of parental supervision and input into the group's activities.

    10. Are parents encouraged and welcomed to visit the club, to meet those in charge and to view activities?

    If not, you as a parent, should consider whether this gives cause for concern.

    11. Does the youth group/club have a health and safety policy, a First Aid kit, a First Aider and adequate procedures for recording and notifying accidents? Is it insured?

    12. Does the club have a policy to ensure the protection
    of children and young people and is the policy made available to parents? Is the policy maintained and reviewed?

    Leaders should have a clear understanding of the organisation's criteria for recruiting and selecting staff and guidance on planning work to minimise opportunities for abuse.

    13. Does the organisation have established procedures to handle complaints?

    This may be through a nominated member of a management committee or an independent party who is not directly involved in the running of the activity but there should be a named person within the organisation who can be contacted.

    14. Is this complaints procedure made clear to club members?

    Parents should encourage their children to tell them if there are any occurrences about which they are unhappy or uncomfortable.

    15. Have you asked other parents about the group/club and the leaders?

    Any concerns about the group/club will often be picked up by talking to other parents with first-hand knowledge.